CUG 2024 Board of Directors Elections

CUG 2024 Elections:

Open Positions

In 2024 following positions are open for re-election are President, Vice President, and one out of three positions of Director-at-Large.

The President works to organize meetings and keep the Board on track for conference planning and regular business issues. Typically, the Past-President remains on the Board to help mentor for this role and provide key support as needed, such as reviewing venue contracts or working with contractors to outsource duties from the Board.

The Vice President’s primary duty is to lead the technical conference program. CUG has developed a significant program committee to conduct reviews and provide input, so the key duty is to stay on schedule to ensure key program milestones are achieve and volunteers are being effectively utilized. The VP also leads advisory committee (AC) meetings that occur at the annual conference consisting of the program committee and SIG chairs/deputies. These AC meetings are focused on reviewing the CUG program structure/content and shaping future conference direction. Beginning in 2018 we added an additional volunteer to help with the production of the special issue journal/proceedings that are released after the annual conference.

The Director-at-large (DAL) positions and Past President position take on duties as assigned unless the Board makes a specific designation or the director is mentoring for a future officer position. Currently the Board has a director dedicated as a sponsor liaison, one that is responsible for surveys, and one that is responsible for CUG communications (web site, social media, and other marketing collateral). The directors at large also form the membership committee to vote on new members.

Travel/Meeting Requirements: The meeting responsibilities are modest. All Board Members are expected to participate in the Board meetings in the Fall (2-days), Spring (2-days), and the conference (~5-7 days). The CUG Board leverages virtual meetings for additional meetings. Substantially smaller groups, typically the President, Treasurer and VP, participate in supporting capacity, which may include examining potential sites and negotiating site/hotel/venue contracts. International travel is required since the conference alternates between the US and non-US locations. There are typically no “recurring” teleconferences or other meetings. The current Board handles everything through email, slack, and video/teleconference discussions on an as-needed basis.

Continuing Participation: Officers and Members of the Board of Directors must be affiliated with a CUG Member Site in Good Standing. If the status of that affiliation between an existing Officer or Member of the Board changes, for example, as a result of that individual leaving the home institution, or that institution leaving the Cray User Group, the Officer or Member of the Board will notify the CUG President in a timely manner so that a transition of those responsibilities can be made, in accordance with the By Laws and other relevant policy.

Nominating Committee

Chair: Tim Robinson, CSCS

Process and 2024 Schedule:

when specified, times are LOCAL times at the conference location (Perth, Australia)

April 8th, 2024: Nominating Committee to submit the slate of qualified candidates to the Board
May 1st, 2024:  the initial slate of the candidates is published on CUG website
May 6th, 2024 at 6pm: deadline for candidates to be nominated via petition*
May 6th, 2024 at 8pm: final slate of the candidates is published on CUG website
May 6th, 2024 at 8pm: electronic voting is opened for Site Delegates
May 7th, 2024 at 8:30am: Candidates deliver candidate-statements of no less than three-minutes each in the general CUG session
May 7th, 2024 at 6pm: electronic voting is closed for Site Delegates
May 8th, 2024 at 9:30am: paper ballots are distributed to Site Delegates or their proxies in general CUG session. Ballots with recorded votes are collected shortly after
May 8th, 2024 at 10:30am:  election results are certified and announced in general CUG session
May 10th, 2024: new Board Members join the current Board for their first meeting

Nomination via petition*:
Any eligible individual may be nominated by a Petition signed on their behalf by not less than two Site Delegates. Nominating petitions and assurances from the candidates (attach petition form here) must be submitted to the CUG board Secretary no later than 6:00 p.m. (local time) 2 days preceding the elections for office. By 8:00 p.m. (local time that same day), the Secretary shall ensure that all Site Delegates have been sent notification of any additions that have been submitted by petition.

Call for Nominations

to be published