Papers presented at CUG Conferences shall be original works and may not be works submitted for other conferences or publications.
Authors are required to submit both a complete paper and the accompanying presentation. The abstract, paper, and presentation will be published in the associated CUG Proceedings. Conference attendees will have authenticated access to the CUG Program and Proceedings shortly after the associated conference.
Authors may appropriately mark abstracts, papers and presentations that contain time-sensitive and/or proprietary material. In the absence of such markings, the abstracts, paper, and presentation will be published online and made publicly available approximately six months after the conference.
Best Paper and Runner Up Award
During the CUG Conference General Session CUG will recognize the conference’s Best Paper and Runner up. To be eligible, papers must be submitted in electronic format in accordance with the deadline listed in the call for papers. Late papers will not be considered for the Best Paper and Runner Up Award.
Guidelines for Papers
The suggested paper size is 7,000 words or less. This is equivalent to approximately 15 pages, including all figures, tables, references, and appendices.
Template
The Cray User Group has adopted the ACM Style Guide for all published papers:
Use the double column 8.5″ x 11″ format. Papers must be submitted in PDF format.
AI Generated Text
CUG permits the use of AI tools (e.g., ChatGPT, Grammarly, or other AI assistants) to help improve the submission text. Authors should verify whether the results are accurate before submission. Authors are completely accountable for the contents of their papers, including content generated by AI tools that could be interpreted as plagiarism or scientific misconduct (e.g., fabrication of facts). AI tools are not eligible for authorship. The use of any AI-generated text must be disclosed in the acknowledgments section. If you use AI tools, you should include an acknowledgment section to disclose the AI assistance with appropriate references to the sections in the paper.
How to submit?
The Submission System is available from the Opening Date for Submissions through the last day of each CUG Conference. During that time, the capabilities available to Authors will change to reflect existing deadlines. There will be specific windows of time for Submissions, Paper and Presentation Upload, and Paper and Presentation Updates. All submissions should be made through the CUG Conference Submission System. Authors must create an account in the submission system to manage their submission materials.
Selected Papers for ACM Digital Library within its International Conference Proceedings Series
ACM will publish the proceedings of CUG 2025 in the ACM Digital Library within its International Conference Proceedings Series (ICPS). Papers submitted by the due date will be reviewed for the proceedings. Note that publication in the proceedings may require an additional round of reviews.
Important note to authors about the new ACM open access publishing model
ACM has introduced a new open access publishing model for the International Conference Proceedings Series (ICPS). Authors based at institutions that are not yet part of the ACM Open program and do not qualify for a waiver will be required to pay an article processing charge (APC) to publish their ICPS article in the ACM Digital Library. To determine whether or not an APC will be applicable to your article, please follow the detailed guidance here: https://www.acm.org/publications/icps/author-guidance.
For CUG 2025, the payment for papers selected for the ACM ICPS that are not eligible for the waiver of the ACM Open program, will be executed by the CUG treasurer.
Please indicate that the publication costs will be paid by the CUG treasurer (treasurer@cug.org) when you submit your manuscript to ACM ICPS.
Further information may be found on the ACM website, as follows:
- Full details of the new ICPS publishing model: https://www.acm.org/publications/icps/faq
- Full details of the ACM Open program: https://www.acm.org/publications/openaccess
Please note that papers selected for the ACM ICPS will be checked by the CUG editorial team for:
- AI-generated text (identifies the use of generative AI tools in a paper)
- Over-citation (checks for disproportionate citation of individual authors)
- Tortured phrases (checks for substitution of technical terms to avoid plagiarism detection: e.g. “fluffy reasoning” for “fuzzy logic”)
- Similarity score (plagiarism check)
- Retracted papers in references
Please direct all questions to vicepresident@cug.org