• Check with the CUG President or Treasurer to learn the next available open dates. These are usually 2 to 3 years out.  The CUG Meeting Guide provides a general timeline of events that need to take place in order to have a successful conference.
• Confer with your management on the policies and limitations for sponsoring such a meeting.
• Determine how the site wants to structure the details (finances, personnel, equipment loans, etc.).
• Send a letter to the CUG President offering the site as host for a specified conference.
• You may then be asked to provide a short presentation to the BoD as to what your site could offer

The CUG President will inform the CUG BoD of the offer. After consideration by the BoD, the President will send a formal acceptance or rejection letter to the proposing organization. If the proposal is accepted, CUG will provide preliminary information in order to help select an appropriate venue.

Attending a CUG Meeting

CUG meetings are not open sessions according to our organization’s bylaws and guidelines. Attending CUG requires a documented affiliation with a CUG member site, sponsor, or approval as a visitor by one of the CUG officers. Approved non-members may register at the non-member rate during the normal or late period.

Employees of a CUG Member site (identified by CUG Site Code), and users of computing services provided by a CUG Member site (as confirmed by the site voting representative), may attend a CUG meeting at the member rate.

With the acquisition of Cray by HPE, CUG welcomes HPE Apollo customers to join the organization and participate in the upcoming CUG 2021 conference. If you have any question about eligibility to attend please contact the CUG Board prior to registering.